Documentary Coordinator -Air & Sea Freight


To support and assist within the Documentary Operations Team (Import- Export), ensuring contracts are executed in an efficient and timely manner.

Key deliverables (Essential duties and responsibilities)

* To ensure contract files are received from Trading Team in good order

* To ensure Documentary Instructions / Shipping Instructions are issued on time and following relevant Incoterm; FOB, CIF, CFR, FCA etc.

* To co-ordinate with customers and suppliers worldwide; ensuring goods are expedited and shipped on time and in the correct manner

* To be able to enter details into our SAP B1 computer system

* To review and assist with updating of M files and transfer over to archive

* To assist with scanning and Archiving old files to M files regularly

* Update SAP with vessel discharge dates

* To understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates

* To provide documents to customers on time, which include, Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis

* To present documents to Bank for payment under Letters of Credit and Documentary Collection basis

* Constant liaison between suppliers, buyers, traders

* To monitor shipments and provide regular updates to customers

* Proactively follow-up on all requests and queries on time

* To check and pass suppliers invoices to the Accounts department for payment, to have a basic knowledge of Letters of Credit and how they operate

* Ensure customers receive a high level of service

* To maintain and improve the working relationship with the relevant departments and to build up the sense of teamwork within Longulf

* To liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met and that Longulf is seen to be meeting them

Health Care, Pension

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