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Documentary Coordinator -Air & Sea Freight

Overview

To support and assist within the Documentary Operations Team (Import- Export), ensuring contracts are executed in an efficient and timely manner.

Key deliverables (Essential duties and responsibilities)

* To ensure contract files are received from Trading Team in good order

* To ensure Documentary Instructions / Shipping Instructions are issued on time and following relevant Incoterm; FOB, CIF, CFR, FCA etc.

* To co-ordinate with customers and suppliers worldwide; ensuring goods are expedited and shipped on time and in the correct manner

* To be able to enter details into our SAP B1 computer system

* To review and assist with updating of M files and transfer over to archive

* To assist with scanning and Archiving old files to M files regularly

* Update SAP with vessel discharge dates

* To understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates

* To provide documents to customers on time, which include, Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis

* To present documents to Bank for payment under Letters of Credit and Documentary Collection basis

* Constant liaison between suppliers, buyers, traders

* To monitor shipments and provide regular updates to customers

* Proactively follow-up on all requests and queries on time

* To check and pass suppliers invoices to the Accounts department for payment, to have a basic knowledge of Letters of Credit and how they operate

* Ensure customers receive a high level of service

* To maintain and improve the working relationship with the relevant departments and to build up the sense of teamwork within Longulf

* To liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met and that Longulf is seen to be meeting them

Health Care, Pension

Job Overview

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