Our client, a well-established and global organisation which specialises in the Import and Export of crude oil, and oil products, are looking to recruit a Demurrage Administrator, to be based at offices in West London.
Main Purpose of the Role:
The Demurrage Administrator is an administrative role, managing the invoice booking and verification process for demurrage and ancillary invoices and supporting documentation. This would involve confirming invoices and calculations with counterparties and booking in demurrage and ancillary invoices into the systems for approval and payment.
Duties & Responsibilities:
* Coordination of the settlements and registrations with Accounting and Finance desks.
* Support day-to-day activity of the claims team.
* Manage claims correspondence and data within company`s demurrage systems.
* Ensuring all claim activities are correctly reflected in financial and trading systems
* Acknowledging, logging, and distributing new claims and invoices received from counterparties to the relevant person.
* Ensure that invoices are received and/or issued on time by tracking due dates of both payables and receivables invoices, updating trading systems in a timely manner.
* Process third party and intercompany demurrage invoices (provisional/final) – amounts and calculations with counterparties, coordinate registration of receivable and payment documents where necessary settlements of the claims.
* Process demurrage and ancillary invoices and rebill where necessary – booking of payables or receivables invoices into the systems.
* Follow internal procedures preparing the invoices for approval and processing approved invoices for payment or for issuance.
* Deal with claim chasers and ad hoc queries from counterparties and ship-owners.
* Run monthly reports that support the negotiators to manage their claims portfolio
* Monitor and update the team settlements and payments plan monthly/annually
* Working alongside analyst in the team and the other teams globally to create and support best practices.
* Rechecking correctness of payments and receivables with counterparties and vessel owners based on contractual terms.
* Following up on outstanding receivables invoices with counterparties.
* Perform any other duties as per required by line manager
To Be Considered:
* Proven experience in a similar role in a commodity trading or shipping environment
* Understanding of oil commodity trading and shipping life cycle, is desirable.
* Experience in using data and trading systems
* Keen ability to collect and analyse data and working in an organized manner.
* Precise with special attention to detail, financial acumen, and Ethics.
* Strong with handling multiple bits of information and prioritizing work independently.
* Ability to proofread and check voluminous documents and information for accuracy.
* University degree level education, ideally in Business/Accounting/Finance/Maritime
* A competitive salary, up to £25k per annum, in line with skills and experience
* A £5,000 travel grant for the successful candidate, to assist with commuting costs.
* Support to progress your career within the company
For full details, contact Willis Global -a leading Recruitment Consultancy for the Supply Chain & Logistics industry