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Air Freight Export Coordinator

Air Freights & Reds Co-ordinator

Due to increased global growth, we are seeking for a Air Freights and Reds Co-ordinator to be part of our Air Freight team with our London Heathrow Office based in Slough. You will co-ordinate Air freight activities and REDS activities.

Office Hours: Monday – Friday 08.30 hours – 17.30 hours – one-hour unpaid lunch

Salary: Up to £30,000

Our Client is a recognized player in the Freight Forwarding and Transportation Industry who also specializes in the Supply Chain and Logistics Solutions. With 70 years of history, our client has established best-practice standards in ground transportation, air and ocean shipments, customs clearance, and supply chain management. Still a family run company where people are treated as people, not numbers and considered for their value. With unchanged passion they strive to balance a growing company in a highly competitive industry, with family ethics and social responsibility.

Key Roles and Responsibilities

• Ensure all air import/export jobs are completed correctly and in a timely manner

• Ensure all customs declaration tasks are completed correctly and in a timely manner

• Report immediately to the line manager any amendments to customs declarations

• Run spot checks on customs entry 6 every other week ad-hoc and hand over to line manager once completed weekly

• Ensure the operational system is always used and correctly

• Assist other department as and when required by the company

• Provide support and holiday coverage for the local staff when required

• Maintain regular communications with the network and sales team

• Report any sales lead (new clients /handover shipment/etc.…) to the line manager for distribution to the sales team

• Create SOP for any regular business

• Provide quotation to the sales team / clients and network within 2 hours of receipt and report to Line manager

• Ensure one format for quotations and a recording system is in place for all quotes for Air

• Look for and propose new efficiencies in customer workflow and discuss with salesperson if allocated or line manager

• Coordinate all REDS activities and maintain auditing of the date processed

• Liaise with HMRC and maintenance of customs procedures

• Ensure all reports are completed as per provided deadline

• Ensure the SOP’s are followed completely

• Always maintain high standards of personal quality, Health & Safety and professionalism and actively promote all company policies and procedures

• Always represent the company in the best possible light

• Handle any mode of transport if required to do so and instructed by the line manager

• Ensure that all invoicing/job costing is done within 48 hours of departure or arrival of the goods, unless otherwise agreed with the line manager, weekly report as agreed

• Look for and propose new efficiencies in customer work flow

• Ensure that all goods under our deferment account are approved for delivery with accounts or line manager or an agreement must be place on SOP or quotes

• Passing invoices from suppliers and providers within 48 hours from receipt

• Ensure Insurance is charged correctly

• Ensure insurance claims are given to the claims department immediately

• Propose and report to Line Manager; strategies related to the Air products Skills, Experience and Competencies

• Proven experience, gained ideally within the Freight Forwarding sector

• Knowledge and experience of Import/Export multimodal business

• Knowledge/skills required for Air Freight sales and products

• Demonstrate quality communication skills along with good presentation skills

• Proficient with Microsoft packages especially Ms Excel and general PC knowledge

• Good understanding of logistics processes and procedures

• Must be able to prioritise and organise own workload with attention to detail

• Able to work independently and as part of a team

• Must be flexible with their working hours.

Company Benefits

Along with 20 days annual leave + Public holidays and yearly pension review we offer the following benefits:

• Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full-time education, living in the same household

• Access to our Employee Discounts and Perks, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more.

• After completing six months’ service, Death in Service equal to three times your annual salary.

• After one year’s service employees are eligible to join the Private Medical Scheme (application process required).

• After one year’s service company contributions increase 9% for the Group personal Pension Plan.

• Holiday loyalty days up to a maximum of 5 days (1 per each full year of employment completed)

If you feel this role is for you, please apply now

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